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Book Contents Book Contents Find Matches in This Book Log in to Save Content Available Languages Download OptionsCisco IP Phone 7800 Series User Guide
The Cisco IP Phones 7811, 7821, 7841, and 7861 deliver easy-to-use, highly-secure voice communications.
The following table shows the major features for the Cisco IP Phone 7800 Series.
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Fixed feature keys
Your phone must be connected to a network and configured to connect to a call control system. The phones support many functions and features, depending on the call control system. Your phone might not have all functions available, based on the way your administrator has set it up.
When you add features to your phone, some features require a line button. But each line button on your phone can support only one function (a line, a speed dial, or a feature). If your phone's line buttons are already in use, your phone won't display any additional features.
To check which phone model you have, press Applications and select Phone information . The Model number field shows your phone model.
The following information is new or changed for Firmware Release 14.2(1).
New settings for Cisco Headset 500 Series
The following information is new or changed for Firmware Release 14.1(1).
Configurable Delayed PLAR
MRA Support for Extension Mobility Login with Cisco Headsets
Hunt Group Enhancements
New Menu Setting for the Cisco Headset 500 Series
Headset Upgrade Progress Indicator
The following table shows the changes made for Firmware Release 12.8(1).
New or Changed Content
Simplify Extension Mobility Login with a Cisco Headset 500 Series
Phone Data Migration
The following table shows the changes made for Firmware Release 12.7(1).
Updated for Select Key LED and Energy Savings.
Updated for E-hook.
Updated for hunt group calls on Call Alert
Cisco Headset 500 Series Firmware Release 1.5 Change
In certain circumstances, users who dialed a number that was busy received the reorder tone. With this release, the user hears the busy tone.
The following table shows the changes made for Firmware Release 12.6(1).
Added a section about sharing a network connection between phone and computer.
All references into Cisco Unified Communications Manager documentation have been updated to support all Cisco Unified Communications Manager releases.
The following table shows the changes made for Firmware Release 12.5(1)SR3.
Added support for Reset Headset Settings
No user guide updates were required for Firmware Release 12.5(1)SR2.
Firmware Release 12.5(1)SR2 replaces Firmware Release 12.5(1) and Firmware 12.5(1)SR1. Firmware Release 12.5(1) and Firmware Release 12.5(1)SR1 have been deferred in favor of Firmware Release 12.5(1)SR2.
All references into Cisco Unified Communications Manager documentation have been updated to support all Cisco Unified Communications Manager releases.
The following table shows the changes made for Firmware Release 12.5(1)SR1.
Connect with Activation Code Onboarding
Cisco Headset 561 and 562 Multibase
All references into Cisco Unified Communications Manager documentation have been updated to support all Cisco Unified Communications Manager releases.
The following table shows the changes made for Firmware Release 12.5(1).
Whisper Paging on Cisco Unified Communications Manager Express
Disable handset so audio path can be kept on headset
Cisco Headset 561 and 562
No updates were required for firmware release 12.1(1)SR1.
The following table shows the changes made for Firmware Release 12.1(1).
Updated for Cisco Headset 531 and Cisco Headset 532.
No updates were required for firmware release 12.0(1).
No user guide updates were required for firmware release 11.7(1).
The following table shows the changes made for Firmware Release 11.5(1)SR1.
Updated for MLPP and Do not disturb support
This User Guide has been streamlined and restructured to improve the customer experience.
The following table shows the changes made for Firmware Release 11.5(1).
Added the following section for Postpone a Phone Upgrade
This User Guide has been streamlined and restructured to improve the customer experience.
The following table shows the changes made for Firmware Release 11.0(1).
Added the following section for Problem Report Tool support
Revised the following sections for cBarge and Barge
Revised the following sections for Do Not Disturb(DND)
This document describes all the features that the device supports. However, not all features may be supported with your current configuration. For information on supported features, contact your administrator.
Your administrator sets up your phone and connects it to the network. If your phone is not set up and connected, contact your administrator for instructions.
If your phone is wall-mounted or if the handset slips out of the cradle too easily, you may need to adjust the handset rest to ensure that the receiver does not slip out of the cradle.
Remove the handset from the cradle and pull the plastic tab from the handset rest.
Rotate the tab 180 degrees.
Hold the tab between two fingers, with the corner notches facing you.
Line up the tab with the slot in the cradle and press the tab evenly into the slot. An extension protrudes from the top of the rotated tab.
Return the handset to the handset rest.
You can change the angle of the phone, except the Cisco IP Phone 7811, to eliminate glare on the screen.
Unplug the phone from the network.
Place the phone so that the keypad faces the desktop.
Grasp one side of the footstand with one hand and place your other hand on the phone.
Hold down the phone and pull up on the footstand.
Turn the footstand over.
Push the footstand back into the phone until the stand locks into place.
Place the phone upright and plug it into the network.
You need to connect the phone to the network.
After connecting the phone to the network, your phone may be set up for:
Both your phone and your computer must connect to your network to function. If you only have one Ethernet port, then your devices can share the network connection.
Your administrator must enable the PC port in Cisco Unified Communications Manager before you can use it.
Connect the phone SW port to the LAN with an Ethernet cable.
Connect your computer to the phone PC port with an Ethernet cable.
If your network has been configured to support this feature, then you can use Activation Code Onboarding to connect to your company's phone network.
Activation codes are used to set up your new phone. They can only be used once, and expire after 1 week. Contact your administrator if you don't know your code or if you need a new one.
Enter your activation code on the activation screen.
You can use Mobile and Remote Access Through Expressway to connect into your corporate network when you are working away from your office. Because your phone does not have a TFTP address configured, the phone displays a Welcome screen to begin the sign-in process.
If you have been using your phone at the office or with a VPN, reset your service mode before you connect to Expressway.
If you need to connect to Mobile and Remote Access Through Expressway on-premise, restart your phone and press Select when prompted.
Enter your activation code or service domain on the Welcome screen and press Continue .
Enter your username and password.
When your phone connects to the existing server, you hear a beep tone that exists for 5 seconds. You also view an alert message window which indicates that you can change the service mode to Huron.
To change the service mode:
Press Reset to change the service to Huron.
Press Cancel to retain the existing service.
You can change your phone model. The change can be required for a number of reasons, for example:
Limitation: If the old phone has more lines or line buttons than the new phone, the new phone doesn't have the extra lines or line buttons configured.
The phone reboots when the configuration is complete.
Your administrator needs to set up Cisco Unified Communications Manager to enable the phone migration.
You need a new phone that hasn't been connected to the network or previously configured.
Power off the old phone.
Power on the new phone.
If prompted, enter your activation code.
Select Replace an existing phone .
Enter the primary extension of the old phone.
If the old phone had a PIN assigned, enter the PIN.
If you have several devices, select the device to replace from the list and press Continue .
You may need to activate or sign in to your phone. Activation happens once for your phone, and connects the phone to the call control system. Your administrator gives you your sign-in and activation credentials.
Get your user ID and PIN or password from your administrator.
Enter your user ID in the User ID field.
Enter your PIN or password in the PIN or Password field, then press Submit .
You can use Cisco Extension Mobility to sign in to a different phone in your network and have it act the same as your phone. After you sign in, the phone adopts your user profile, including your phone lines, features, established services, and web-based settings. Your administrator sets you up for the Cisco Extension Mobility service.
Get your user ID and PIN from your administrator.
Press Applications .
Select Extension Mobility (name can vary).
Enter your user ID and PIN.
If prompted, select a device profile.
Press Applications .
Select Extension Mobility .
Press Yes to sign out.
You can use Cisco Extension Mobility to sign in to a different phone in your network and have it act the same as your phone. After you sign in, the phone adopts your user profile, including your phone lines, features, established services, and web-based settings. Your administrator sets you up for the Cisco Extension Mobility service.
Headset sign-in is supported for Mobile and Remote Access (MRA).
You plug your Cisco Headset 500 Series into someone else's phone. The headsets need to use the Y-cable to access this feature.
If your headset is not mapped to your user ID, the first time you perform this procedure, phone may prompt you to map the headset to your ID and the Cisco Unified Communications Manager maps the headset to your user record. The prompt depends on configuration settings for the phone. When your headset is mapped to you, the phone gets your user ID, based on the headset serial number, and displays your ID in the Extension Mobility sign-in screen.
If the headset is upgrading or you're on a call, the association can't be made. Wait until the upgrade is finished or the call is finished before you perform this procedure.
When you unplug the headset or the USB adapter, you are signed out of Extension Mobility after a delay unless you confirm the sign-out.
You are also automatically signed out of Extension Mobility after a predetermined inactivity time.
A headset firmware upgrade can't be in progress.
The phone must be idle.
Plug your headset into the phone.
If prompted, enter your user ID and PIN to map the headset to your user information.
If the headset has been already associated with another user, choose Yes to sign the user out.
In the Extension Mobility screen, enter your user ID and PIN, and press Submit .
If prompted, select a device profile.
When finished, unplug your headset.
You can customize some phone settings with the Self Care portal web site, which you access from your computer. The Self Care portal is part of your organization's Cisco Unified Communications Manager.
Your administrator gives you the URL to access the Self Care portal, and provides your user ID and password.
In the Self Care portal, you can control features, line settings, and phone services for your phone.
The following table describes some specific features that you configure with the Self Care portal. For more information, see the Self Care portal documentation for your call control system.
Use the number that receives calls when call forward is enabled on the phone. Use the Self Care portal to set up more complicated call forward functions, for example, when your line is busy.
Specify the additional phones such as your mobile phone that you want to use to make and receive calls with the same directory numbers as your desk phone. You can also define blocked and preferred contacts to restrict or allow calls from certain numbers to be sent to your mobile phone. When you set up additional phones, you can also set up these features:
Assign phone numbers to speed-dial numbers so that you can quickly call that person.
When you dial a number on your phone, you enter a series of digits. When you set up a speed-dial number, the speed-dial number must contain all the digits you need to make the call. For example, if you need to dial 9 to get an outside line, you enter the number 9 and then the number you want to dial.
You can also add other dialed digits to the number. Examples of additional digits include a meeting access code, an extension, a voicemail password, an authorization code, and a billing code.
The dial string can contain the following characters:
The rules for dial strings are:
Before you configure the speed dial, try to dial the digits manually at least once to ensure that the digit sequence is correct.
Your phone does not save the authorization code, billing code, or extra digits from the speed dial in the call history. If you press Redial after you connect to a speed-dial destination, the phone prompts you to enter any required authorization code, billing code, or additional digits manually.
To set up a speed-dial number to call a person at a specific extension, and if you need an authorization code and billing code, consider the following requirements:
In this scenario, the speed-dial number is 95556543,1234,9876,,56789# .
The Cisco IP Phone 7800 Series has distinct hardware types:
The following table describes the Cisco IP Phone 7800 Series buttons and hardware.
Handset and Handset light strip
Indicates whether you have an incoming call (flashing red) or a new voice message (steady red).
Programmable feature buttons and line buttons
Access your phone lines, features, and call sessions.
The Cisco IP Phone 7811 does not have programmable feature buttons or line buttons.
Access functions and services.
Navigation ring and Select button. Scroll through menus, highlight items, and select the highlighted item.
Hold/Resume , Conference , and Transfer
Hold/Resume Place an active call on hold and resume the held call.
Conference Create a conference call.
Transfer Transfer a call.
Speakerphone , Mute , and Headset
Speakerphone Toggle the speakerphone on or off. When the speakerphone is on, the button is lit.
Mute Toggle the microphone on or off. When the microphone is muted, the button is lit.
Headset Toggle the headset on. When the headset is on, the button islit. To leave headset mode, you pick up the handset or select Speakerphone .
The Cisco IP Phone 7811 does not have a Headset button.
Contacts , Applications , and Messages
Contacts Access personal and corporate directories.
Applications Access call history, user preferences, phone settings, and phone model information.
Messages Autodial your voice messaging system.
Adjust the handset, headset, and speakerphone volume (off hook) and the ringer volume(on hook).
The phone keypad allows you to enter letters, numbers, and special characters. You press the Two (2) to Nine (9) keys to get the letters and numbers. You use the One (1) , Zero (0) ), Asterisk (*) , and Pound (#) keys for special characters. The following table lists the special characters for each key for the English locale. Other locales will have their own characters.
Use the outer ring of the Navigation cluster to scroll through menus and to move between fields. Use the inner Select button of the Navigation cluster to select menu items.
If a menu item has an index number, you can enter the index number with the keypad to select the item.
You can interact with the features on your phone in several ways:
Feature and line buttons illuminate to indicate status.
Your administrator can set up some functions as softkeys or as feature buttons. You can also access some functions with softkeys or the associated hard button.
The phone screen shows information about your phone such as directory number, active call and line status, softkeys, speed dials, placed calls, and phone menu listings. The screen is made up of three sections: the header row, the middle section, and the footer row.
The following table describes the Cisco IP Phone screen components.
At the top of the screen is the header row. The header row displays the phone number, current date and time, as well a number of icons. The icons display when features are active.
The middle of the phone screen displays the information associated with the line and feature buttons on the phone.
The bottom row of the screen contains the softkey labels. Each label indicates the action for the softkey button below the screen.
Your phone screen displays many icons. This section gives images of the common icons
Icons are in color or grayscale, depending on the screen.
Incoming call on shared line.
Shared line active by another user.
If your phone screen gets dirty, wipe it with a soft, dry cloth.
Do not use any liquids or powders on the phone because they can contaminate the phone components and cause failures.
We use the terms lines and calls in very specific ways to explain how to use your phone.
The following Cisco-approved power adaptors must be used with the Cisco IP Phone 7800 Series:
Your phone comes pre-installed with firmware that is specific to the call control system.
Occasionally, your administrator upgrades the phone firmware for you. This upgrade happens when you are not using your phone because the phone resets to use the new firmware.
When new firmware is available, the Ready to upgrade window is displayed on your phone and a timer begins a 15-second countdown. If you do nothing, the upgrade proceeds.
You can postpone your firmware upgrade for 1 hour and up to 11 times. The upgrade is also postponed if you make or receive a phone call.
Select Delay to postpone a phone upgrade.
During a phone firmware upgrade, you can view the upgrade progress.
Press Applications .
Select Phone information > Show detail .
Your administrator can reduce the amount of power your phone screen uses with the following options:
For example, your administrator can set your phone to alert you 10 minutes before it turns off. You get a message that your phone is turning off soon and you get notifications at these intervals:
If your phone is active, it waits until it has been inactive for a set interval before it notifies you of the pending power shutdown.
The Cisco IP Phone 7811 doesn't support Power Save or Power Save Plus.
When your phone turns off to save energy, the phone screen is blank and the Select button lights up.
Press Select to turn your phone back on.
If you have questions about the functions available on your phone, contact your administrator.
The Cisco website (https://www.cisco.com) contains more information about the phones and call control systems.
Cisco IP Phones provide accessibility features for the vision impaired, the blind, and the hearing and mobility impaired.
You can also find more information about accessibility at this Cisco website:
You may experience issues related to the following scenarios:
If you experience problems, your administrator can help troubleshoot the root cause of the problem.
Your administrator may ask for information about your phone. This information uniquely identifies the phone for troubleshooting purposes.
Press Applications .
Select Phone information .
(Optional) Press Show detail to view the active load information.
Your administrator may temporarily configure your phone with the Quality Reporting Tool (QRT) to troubleshoot performance problems. Depending on the configuration, use the QRT to:
Press Report quality .
Scroll and select the item that closely matches your problem.
Press the Select softkey to send the information to your system administrator.
You can use the Cisco Collaboration Problem Report Tool (PRT) to collect and send phone logs, and to report problems to your administrator. If you see a message that the PRT upload has failed, the problem report is saved on the phone and you should alert your administrator.
Press Applications .
Select Phone information > Report .
Enter the date and time that you experienced the problem in the Date of problem and Time of problem fields.
Select Problem description .
Select a description from the displayed list, then press Submit .
Sometimes your phone loses its connection to the phone network. When this connection is lost, your phone displays a message.
If you are on an active call when the connection is lost, the call continues. But, you don't have access to all normal phone features because some functions require information from the call control system. For example, your softkeys might not work as you expect.
When the phone reconnects to the call control system, you'll be able to use your phone normally again.
For more information on phone registration, please visit Manual phone registration.
Special terms apply to your hardware warranty and services that you can use during the warranty period.
Your formal Warranty Statement, including the warranties and license agreements applicable to Cisco software, is available at: Product Warranties.